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Why Addressing Team Issues Often Backfires — And How to Avoid the Trap
October 7, 2024
Raising concerns about your team's dynamics can backfire, turning the conversation against you instead of addressing the issue. This defensive response often happens because the message feels like a personal attack. Here’s how to handle it effectively: focus on the issue, not the people, use empathy, and avoid accusatory language to keep the team’s attention on the problem.
577 words ~2.5 min. read
When you raise concerns about your team’s performance or behavior, it should ideally lead to constructive discussions and improvements. However, it’s not uncommon for these conversations to take an unexpected turn, with the spotlight shifting from the issue you’re raising to you, the messenger. Rather than focusing on the concern, people may become defensive, dismiss your message, or even perceive it as a personal attack.
Why does this happen, and how can you navigate it? Read on to learn why "doing the right thing" can provoke such defensive reactions and how to engage your team in more productive conversations.
The Emotional Hijack: Why Teams Get Defensive
When you raise a concern, it can feel like criticism, especially if the team or individual perceives it as a judgment on their abilities or commitment. This triggers a defensive mechanism. People focus on protecting themselves rather than addressing the issue at hand. According to research, when people feel their identity or competence is being questioned, it can activate an “emotional hijack,” where logical thinking takes a back seat to emotional reactions.
This defensive reaction often leads to two outcomes:
- Dismissal of the concern: The issue is downplayed or ignored.
- Attack on the messenger: The focus shifts to your behavior, tone, or intentions, rather than the issue itself.
Framing the Conversation Right
To avoid this defensive spiral, it's essential to approach the conversation in a way that minimizes the chance of emotional hijacking. Here are a few strategies to help your team focus on the problem, not the person bringing it up:
- Be specific, not personal: When addressing an issue, focus on observable behaviors or outcomes rather than individual traits. For example, instead of saying “You’re always late with reports,” frame it as “We’ve noticed the report deadlines are often missed, which affects our workflow.”
- Use collaborative language: Emphasize that the goal is to solve the issue as a team. Phrases like “Let’s find a way to improve this” can help shift the conversation from blame to problem-solving.
- Empathize and acknowledge emotions: Let the team know you understand their challenges. Empathy helps lower defenses by showing you’re not attacking their character but are instead concerned about the team's success.
Timing and Environment Matter
Choosing the right time and environment for these discussions is critical. Address concerns in a private, neutral setting rather than in front of the entire team, which can lead to public defensiveness. Additionally, be mindful of timing—if tensions are high after a stressful event, emotions may still be raw, and the conversation could backfire.
Prepare for Pushback
Despite your best efforts, some team members may still react defensively. When this happens, don’t escalate the situation. Stay calm, reiterate your intent to support the team’s goals, and offer to revisit the conversation after people have had time to process your feedback. Sometimes, giving space allows for more rational reflection.
Focus on Solutions, Not Blame
Bringing up concerns about team dynamics is never easy, but it’s crucial for growth and improvement. By framing the conversation in a way that minimizes defensiveness and emphasizes collaboration, you can keep the team focused on finding solutions, rather than getting distracted by emotional reactions. Focus on shared goals, use empathy, and be mindful of timing and delivery to keep the conversation productive and constructive.
For more strategies on managing difficult conversations in the workplace, check out Harvard Business Review’s “How to Give and Receive Feedback” or Inc.'s advice on building effective teams.
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The Leavenworth-Lansing Area Chamber of Commerce is a private non-profit organization that aims to support the growth and development of local businesses and our regional economy. We strive to create content that not only educates but also fosters a sense of connection and collaboration among our readers. Join us as we explore topics such as economic development, networking opportunities, upcoming events, and success stories from our vibrant community. Our resources provide insights, advice, and news that are relevant to business owners, entrepreneurs, and community members alike. The Chamber has been granted license to publish this content provided by Chamber Today, a service of ChamberThink Strategies LLC.
Strategic partnerships expand reach – Small businesses can attract new customers, reduce costs, and strengthen their local presence by collaborating with complementary businesses. Joint events boost visibility – Pop-up shops, community festivals, and charity partnerships create opportunities for cross-promotion and increased customer engagement. Shared marketing maximizes impact – Social media takeovers, email marketing swaps, and joint discounts help businesses reach wider audiences without increasing advertising costs. Co-working and shared spaces reduce expenses – Businesses can lower overhead costs by sharing retail locations, office spaces, or market stalls while enhancing customer experience. Success stories highlight collaboration benefits – Partnerships like breweries and food trucks or bookstores and coffee shops demonstrate how businesses can thrive together by providing complementary services. ~ 507 words / 2.5 min read Small businesses looking to expand their reach and strengthen their customer base are finding success through local collaborations. By forming strategic partnerships with other businesses and organizations, owners can tap into new audiences, reduce costs and contribute to a thriving local economy. Finding the Right Business Partner Successful collaborations often involve businesses that complement, rather than compete with each other. A coffee shop, for example, may partner with a bookstore to host book signings, creating a mutually beneficial arrangement that brings in customers for both. A fitness studio might team up with a health food store to promote wellness programs, offering discounts to each other’s customers. Leveraging Events and Promotions Local businesses can increase visibility and engagement by organizing joint events. Some popular strategies include: Pop-up shops – A bakery can be set up inside a boutique, providing shoppers with refreshments while increasing exposure for both businesses. Community festivals – Restaurants, retailers and service providers can join forces to sponsor or participate in local events, drawing in larger crowds. Charity partnerships – Businesses that collaborate with nonprofits or local organizations not only contribute to a cause but also boost customer loyalty and trust. Such initiatives create opportunities for businesses to cross-promote and introduce their brands to new audiences. Collaborating on Marketing Efforts Marketing can be a significant expense for small businesses, but shared promotional efforts help reduce costs while maximizing impact. Local businesses can work together through: Social media takeovers – Partnering businesses can feature each other on platforms like Instagram and Facebook, increasing engagement. Email marketing swaps – Businesses can promote each other in their newsletters, introducing their products and services to a wider audience. Exclusive discounts – Offering customers a deal when they visit both businesses encourages spending across multiple locations. Exploring Shared Spaces Another effective collaboration strategy involves sharing physical space to cut costs and increase visibility. Co-working environments, pop-up markets and joint retail spaces are becoming increasingly popular among small business owners. For instance, a yoga studio and a wellness clinic might share a lease, offering their clients a one-stop destination for fitness and health. Similarly, food halls that feature multiple vendors allow small restaurant owners to reach new customers without the financial burden of operating a standalone location. Success Stories in Local Collaboration One well-known example of local business partnerships is the collaboration between breweries and food trucks. Many craft breweries lack kitchen facilities, so they invite food trucks to set up outside their establishments. This arrangement brings in more customers, benefits both businesses and creates a vibrant atmosphere for patrons. Independent bookstores and coffee shops have also successfully partnered to attract customers. By allowing book lovers to enjoy a cup of coffee while browsing, both businesses see increased engagement and longer customer visits. The Bottom Line For small businesses, collaboration is more than just a marketing strategy—it’s a way to strengthen the local economy and build lasting relationships with customers. By forming strategic partnerships, hosting events and sharing marketing efforts, businesses can maximize their resources and drive mutual success. --- The Leavenworth-Lansing Area Chamber of Commerce is a private non-profit organization that aims to support the growth and development of local businesses and our regional economy. We strive to create content that not only educates but also fosters a sense of connection and collaboration among our readers. Join us as we explore topics such as economic development, networking opportunities, upcoming events, and success stories from our vibrant community. Our resources provide insights, advice, and news that are relevant to business owners, entrepreneurs, and community members alike. The Chamber has been granted license to publish this content provided by Chamber Today, a service of ChamberThink Strategies LLC.
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